This Data Processing Agreement (hereinafter referred to as "Agreement") forms part of the Contract for Services (hereinafter referred to as "Principal Agreement") between Georgia POS LLC and Wave Capital LLC (hereinafter referred to as the “Company”)
And Georgia POS LLC (hereinafter referred to as the “Data Processor”)
Collectively referred to hereinafter as “the Parties,” do hereby agree on the following:
- The Company acts as a Data Controller.
- The Company wishes to subcontract certain Services, which imply the processing of personal data, to the Data Processor.
- The Parties seek to implement a data processing agreement that complies with the requirements of the current legal framework in relation to data processing and with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
IT IS AGREED AS FOLLOWS:
1. Definitions and Interpretation
- 1.1. Unless otherwise defined herein, the following terms and expressions shall have the following meaning:
- 1.1.1. "Company Personal Data" means any Personal Data Processed by a Contracted Processor on behalf of Company pursuant to or in connection with the Principal Agreement;
- 1.1.2. "Contracted Processor" means a Sub-processor of the data;
- 1.1.3. Data Protection Laws" means EU Data Protection Laws and, to the extent applicable, the data protection or privacy laws of any other country;
- 1.1.4. "EEA" means the European Economic Area;
- 1.1.5. "EU Data Protection Laws" means EU Directive 95/46/EC, as transposed into domestic legislation of each Member State and as amended, replaced or superseded from time to time, including by the GDPR and laws implementing or supplementing the GDPR;
- 1.1.6. "GDPR" means EU General Data Protection Regulation 2016/679;
- 1.1.7. "Data Transfer" means:
- 188.8.131.52.a transfer of Company Personal Data from the Company to a Contracted Processor; or
- 184.108.40.206.an onward transfer of Company Personal Data from a Contracted Processor to a Subcontracted Processor, or between two establishments of a Contracted Processor, in each case, where such transfer would be prohibited by Data Protection Laws (or by the terms of data transfer agreements put in place to address the data transfer restrictions of Data Protection Laws);
- 1.1.8. "Services" means the services as agreed by the Parties in the Principal Agreement.
- 1.1.9."Sub-processor" means any person appointed by or on behalf of Processor to process Personal Data on behalf of the Company in connection with the Agreement.
- 1.2 The terms, "Commission", "Controller", "Data Subject", "Member State", "Personal Data", "Personal Data Breach", "Processing" and "Supervisory Authority" shall have the same meaning as in the GDPR, and their cognate terms shall be construed accordingly.
2. Processing of Company Personal Data
- 1. Processor shall:
- 1.1. comply with all applicable Data Protection Laws in the Processing of Company Personal Data; and
- 1.2. not Process Company Personal Data other than on the relevant Company’s documented instructions.
- 2. The Company instructs Processor to process Company Personal Data.
- 3. The Parties agree that the term of this Agreement corresponds to the term of the Principal Agreement.
Processor shall take reasonable steps to ensure the reliability of any employee, agent or contractor of any Contracted Processor who may have access to the Company Personal Data, ensuring in each case that access is strictly limited to those individuals who need to know/access the relevant Company Personal Data, as strictly necessary for the purposes of the Principal Agreement, and to comply with Applicable Laws in the context of that individual's duties to the Contracted Processor, ensuring that all such individuals are subject to confidentiality undertakings or professional obligations of confidentiality.
- 1. Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of Processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, Processor shall in relation to the Company Personal Data implement appropriate technical and organizational measures to ensure a level of security appropriate to that risk, including, as appropriate, the measures referred to in Article 32(1) of the GDPR.
- 2. In assessing the appropriate level of security, Processor shall take account in particular of the risks that are presented by Processing, in particular from a Personal Data Breach.
- 1. Processor shall not appoint (or disclose any Company Personal Data to) any Subprocessor unless required or authorized by the Company.
- 2. In case the Company authorizes the Processor to outsource part of the processing activities pursuant to this Agreement to sub-processors, the sub-processors shall, as legally required, be subject to the same contractual obligations resulting from this agreement, pursuant to art. 28 par. 4 GDPR.
- 3. The Processor must maintain and keep updated a list of sub-processors. The Company shall be notified of any change to such list without undue delay, giving the Company the option to object. In case of objection, the Processor retains the right to terminate the contract in place with the Company without notice.
- 4. The Processor shall bear full responsibility and liability for the activities of its subprocessors vis a vis the Company.
6. Data Subject Rights
- 1. Taking into account the nature of the Processing, Processor shall assist the Company by implementing appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of the Company obligations, as reasonably understood by Company, to respond to requests to exercise Data Subject rights under the Data Protection Laws.
- 2. Processor shall:
- 2.1. promptly notify Company if it receives a request from a Data Subject under any Data Protection Law in respect of Company Personal Data; and
- 2.2. ensure that it does not respond to that request except on the documented instructions of Company or as required by Applicable Laws to which the Processor is subject, in which case Processor shall to the extent permitted by Applicable Laws inform Company of that legal requirement before the Contracted Processor responds to the request.
7. Personal Data Breach
- 7.1 Processor shall notify Company without undue delay upon Processor becoming aware of a Personal Data Breach affecting Company Personal Data, providing Company with sufficient information to allow the Company to meet any obligations to report or inform Data Subjects of the Personal Data Breach under the Data Protection Laws.
- 7.2 Processor shall co-operate with the Company and take reasonable steps as are directed by Company to assist in the investigation, mitigation and remediation of each such Personal Data Breach.
8. Data Protection Impact Assessment and Prior Consultation
Processor shall provide reasonable assistance to the Company with any data protection impact assessments, and prior consultations with Supervising Authorities or other competent data privacy authorities, which Company reasonably considers to be required by Article 35 or 36 of the GDPR or equivalent clauses of any other Data Protection Law, in each case solely in relation to Processing of Company Personal Data by, and taking into account the nature of the Processing and information available to, the Contracted Processors.
9. Deletion or return of Company Personal Data
- 1. The Processor shall not create copies or duplicates of the data without the Company's knowledge and consent, except for backup copies, insofar as they are necessary for ensuring that data is processed correctly, and where the retention of such data is required by law.
- 2. Subject to this Clause 9 of this Agreement, Processor shall promptly and in any event within 10 business days of the date of termination of any Services involving the Processing of Company Personal Data, delete and procure the deletion of all copies of those Company Personal Data.
- 3. Processor shall provide written certification to Company that it has fully complied with this Clause within 10 business days of the termination date.
10. Audit rights
- 10.1 Subject to the Clause 10 of this Agreement, Processor shall make available to the Company on request all information necessary to demonstrate compliance with this Agreement, and shall allow for and contribute to audits, including inspections, by the Company or an auditor mandated by the Company in relation to the Processing of the Company Personal Data by the Contracted Processors.
- 10.2 Information and audit rights of the Company only arise under Clause 10 of this Agreement to the extent that the Agreement does not otherwise give them information and audit rights meeting the relevant requirements of Data Protection Law.
11. Data Transfer
- 11.1 The Processor may not transfer or authorize the transfer of Data to countries outside the EU and/or the EEA without the prior written consent of the Company. If personal data processed under this Agreement is transferred from a country within the EEA to a country outside the EEA, the Parties shall ensure that the personal data are adequately protected. To achieve this, the Parties shall, unless agreed otherwise, rely on EU approved standard contractual clauses for the transfer of personal data.
- Each party to this Agreement commits to indemnify the other party for damages or expenses resulting from its own culpable infringement of this Agreement, including any culpable infringement committed by its legal representative, contrators, subcontractors, employees or any other agents. Furthermore, each party commits to indemnify the other party against any claim exerted by third parties due to, or in connection with, any culpable infringement by the respectively other party.
13. Confidentiality and Notices
- 13.1 Each Party must keep this Agreement and information it receives about the other Party and its business in connection with this Agreement confidential and must not use or disclose that confidential information without the prior written consent of the other Party except to the extent that:
- (a) disclosure is required by law;
- (b) the relevant information is already in the public domain.
- 13.2 All notices and communications given under this Agreement must be in writing and will be delivered personally, sent by post or sent by email to the address or email address set out below in this Agreement at such other address as notified from time to time by the Parties changing address.
14. Governing Law and Jurisdiction
- 14.1 This Agreement is governed by the laws of Georgia.
- 14.2 Any dispute arising in connection with this Agreement, which the Parties will not be able to resolve through negotiations, will be submitted to the exclusive jurisdiction of the courts of Georgia.
IN WITNESS WHEREOF:
Name: Georgia POS LLC & Wave Capital LLC
Name: Georgia POS LLC